Proofreading & Editing FAQ

You can calculate your payment using the cost calculator at the bottom of the editing rates page.

Files should be submitted in Microsoft Word, Pages by Apple, or Rich Text format unless other arrangements have been made with a writing editor. If you want to calculate it yourself, multiply the number of words in your document times 0.013 for proofreading and editing or times 0.019 for proofreading, editing and formatting.

For example: 30,000 x 0.013 = $390 [USD]. We much prefer Microsoft Word because of its Track Changes feature. However, if you check with us first, we support digital texts in a range of formats including MS Word, Works, TextEdit, AppleWorks, Pages, Rich Text, Open Office, and others.

The Highlight Changes feature may be turned off. In Word 365, 2016, 2013, 2010, 2007, or XP; change the menu drop-down on the upper left to the Final Showing Markup option. In older/other versions of Word/Office, go to Tools > Track Changes > Highlight Changes to make sure Highlight Changes on Screen is checked. If you still do not see any changes, contact Client Services. Below are step-by-step explanations for both the Track Changes feature and the Comments feature for each version of Word.

In MS Word 2007, 2010, 2013, 2016, or 365, look in the bottom left corner of the window. In earlier versions of Microsoft Word, go to the Review tab or Tools menu, and select Word Count. In Pages by Apple, click View in the toolbar; then, choose Show Word Count. In WordPerfect, right-click anywhere and select Properties, then select the Information tab. For academic papers, be sure to check the option to include footnotes and endnotes in the count. See below for instructions that are more specific.

No. The editing function has been a long-time feature of Word and the files we send to you are for a PC (doc or docx) or Mac (Pages or RTF).

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select Accept or Reject (red x icon or blue check mark icon). Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

Delete a comment
First, make manual revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click for Mac users). Select Delete Comment from the flyout menu. The comment will be removed.

WORD COUNT
To get a count in Word or Office 365, simply look in the bottom left corner of the window.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select Accept or Reject (red x icon or blue check mark icon). Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

Delete a comment
First, make manual revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click for Mac users). Select Delete Comment from the flyout menu. The comment will be removed.

WORD COUNT
To get a count in Word or Office 2016, simply look in the bottom left corner of the window.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select Accept or Reject (red x icon or blue check mark icon). Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

Delete a comment
First, make manual revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click for Mac users). Select Delete Comment from the flyout menu. The comment will be removed.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select Accept or Reject (red x icon or blue check mark icon). Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

Delete a comment
First, make manual revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click for Mac users). Select Delete Comment from the flyout menu. The comment will be removed.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select Accept or Reject (green x icon or red check mark icon). Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

Delete a comment
First, make manual revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click for Mac users). Select Delete Comment from the flyout menu. The comment will be removed.

WORD COUNT
To get a count in Word or Office 2007, simply look in the bottom left corner of the window. For other versions of Word, see below.

TRACK CHANGES
Find the Accept or Reject Changes button on your toolbar. If you cannot see the Accept or Reject Changes button, follow the next two steps. On the main toolbar, select the View menu. Place your mouse over Toolbar, and then select Reviewing. Now you can turn the Track Changes feature on or off as you wish.

WORD COUNT
Go to the Tools menu and select word count.

EDITOR COMMENTS
First, make revisions based on the editor’s comment. Then, right-click the bracketed material or the editor’s comment (ctrl+click in Word for Mac 2004). Select Delete Comment from the flyout menu. The comment will be removed. You may also delete comments one-at-a-time. Right-click (ctrl+click in Word for Mac 2004) on the bracketed material or on the comment in the right-hand margin and then select Delete Comment from the flyout menu.

TRACK CHANGES
Accept or Reject an individual change
Right-click the red/changed text. Select Accept Change or Reject Change from the flyout menu. Accepting it will integrate that revision. Rejecting it will delete the change.

Accept or Reject ALL changes
On the Reviewing Toolbar, select the arrow beside the Accept Changes button. Select Accept All Changes in Document. Select Accept or Reject (green x icon or red check mark icon) to accept or reject individual changes. Word will automatically move to the next suggestion.

EDITOR COMMENTS

Delete a comment
Right-click the comment. Click Delete Comment from the flyout menu.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select the Accept icon or on the Reject icon. Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

TRACK CHANGES

To turn Track Changes on or off
Select the Review tab. Select the Track Changes icon to turn it on or off.

To accept or reject an individual change
Select the Accept icon or on the Reject icon. Once you select Accept or Reject, Word moves to the next correction automatically.

To accept all of the changes made by your writing editor
Select the drop down arrow of the Accept icon. Select the Accept All Changes in Document button.

EDITOR COMMENTS

To delete a comment
First, make revisions based on the editor’s comment. Then, right-click the editor’s comment (ctrl+click in Word for Mac 2004). Select Delete Comment from the flyout menu. The comment will be removed.